Karnataka State Police Housing Corporation Limited (KSPHC) is an ISO 9001-2000 certified Government of Karnataka company. KSPHC was established on 17th June 1985 with an objective of providing better infrastructure facilities to Police and Fire Services in Karnataka. It has committed itself to continually improving the competence of its personnel to meet the changing needs of business for e-governance and shall implement total e-governance in phases for all business facets ensuring complete transparency and the Right of Public to obtain information. KSPHC's s vision is - To organise itself as total quality people to achieve world-class standards in all its endeavours and be role-model for excellence in public service. KSPHC is committed to innovatively building for better Police-Community relations. KSPHC's model of e-governance has the power of combining information, communication and technology at the field level with the decision-making body at the head office through the power of internet.

   For more information, please visit the website www.ksphc.org

a) The Corporation is headed by a Senior I.P.S Officer of the rank of Additional Director General of Police / Director General of Police. Presently Shri. R. Sri Kumar, I.P.S, Director General of Police is the Chairman and Managing Director. The Head Quarters and the registered office of the Corporation is at 59, Richmond Road, Bangalore 560025 and three Divisional offices – Electrical, Project Management and Quality Control & Contracts - are located at Bangalore,. This Corporation has Divisional offices at Bangalore (2 Nos.), Mysore, Shimoga, Davanagere, Belgaum & Gulbarga and Sub-divisions at Bangalore (3 Nos.), Kolar, Mysore, Hassan, Chamarajanagar, Shimoga, Mangalore, Chickmaglur, Belgaum, Bagalkote, Dharwad, Gulbarga, Raichur, Bijapur, Davangere, Haveri and Koppal. The Corporation has the staff of :
       Chairman and Managing Director
       Executive Director
       Hon. Company Secretary
       Financial Advisor
       Chief Engineer
       Superintending Engineers
       Executive Engineers
       Assistant Executive Engineers
       Assistant Engineers
       Deputy Architect
       Junior Engineers and other supporting staff

b) Detailed list of objects authorized to be taken up by the Corporation :

1. THE OBJECTS FOR WHICH THE COMPANY IS ESTABLISHED ARE:-
   1. The Main objects to be pursued by the company on its incorporation are: -

      1. To undertake construction of buildings for housing the employees of the Government of Karnataka in the Police, Prisons, Home Guards and Fire Force Department.

      2. To undertake construction of buildings for the offices of the departments of Police, Prisons, Home Guards such as the administrative offices, Police Stations, Jails, Fire Stations, Training Institutions, District Scientific Laboratories, Forensic Science Laboratories, Dormitaries, etc.,

      3. To construct schools, Hospitals, Health Centres, Shops, Clubs, Auditoriums, Maternity Homes, Kalyana Mantaps etc., that will be built out of the Police Benevolent fund and also to undertake construction of any type of buildings entrusted to it by the Government from time to time.

   2. The objects incidental or ancillary to the attainment of the main objects: -

      1. To raise funds necessary for the above and other allied objects, by securing loan from Government and other sources, including financial institutions and banks on reasonable rates of interest, to arrange for their utilisation and proper repayment, to obtain the grants available from the Central or/ and State Government to achieve the aforesaid objects.

      2. To borrow or raise money from the issue of or upon bonds, debentures, bills of exchange, promissory notes or other obligations or securities of the company, or by mortgage, hypothecation pledge or charge of all or any part of the property of the company or of its uncalled capital or in such other manner as the company shall think fit.

      3. To enter into contracts with persons, institutions or organisations to carry out the objects of the company.

      4. To procure and arrange for the necessary machinery, material, equipment, technical and managerial assistance, information, instruction, supervision and other facilities for the purpose of carrying into effect any of the objects of the company.

      5. To sell, improve, manage, develop, exchange, transfer, lease, mortgage, enfranchise, dispose of, turn to account, maintain or otherwise deal with all or any part of the property and rights of the company.

      6. To acquire by purchase, exchange lease, transfer or otherwise howsoever, the land for buildings necessary for carrying out any of the objects of the company.

      7. To acquire by purchase, by direct negotiation, exchange or otherwise, any property necessary for or affected by execution of the Housing and Building or Development schemes of the company.

      8. Generally to purchase, take on lease, transfer or in exchange, hire or otherwise acquire any real or personnel property and any rights or privileges, which the company may think necessary or convenient for the purpose of its activities and in particular any land and buildings, easement machinery plant and stock in trade.

      9. To enter into any arrangement with the Government of Karnataka, the Government of India, Government of any other State or Corporate Body or Local Authority, or any persons for carrying out the objects of the company or furthering its interests and to obtain from such Government, local authority, Corporate Body or persons, any charts, subsidies, loans, indemnities, grants, contracts, licences, rights, concessions, privileges or immunities which the company may think it desirable to obtain and exercise and comply with any such arrangements, rights, privileges and concessions.

      10. To make, draw, accept, endorse, discount, execute, issue and negotiate cheques bills of exchange, promissory notes, debentures and other negotiable or transferable instruments (but not to the business of banking as defined in the Banking Companies Act 1949 – Central Act 10 of 1949).

      11. To invest any moneys of the company not for the time being required for any of the purpose of the company in such investments (other than shares or stocks in the company) as may be considered proper and to hold or otherwise deal with such investments.

      12. To receive money on deposit and to utilise the same for the objects for the company. The acceptance of deposit shall be subjected to the provision of section 58 A of the companies Act 1956 and the rules framed there under.

      13. To enter into partnership or into any arrangements for sharing profits, union of interest, co –operation, joint venture, reciprocal concession or otherwise, with any person or company or companies carrying on or engaged in or about to carry on, or engage in any business or transaction which this company is authorised to carry on, engage in or any business or transaction capable of being conducted so as directly or indirectly benefit this company.

      14. From time to time, to establish or to subscribe or contribute guarantee money or to give donation to any charitable, benevolent, religious, scientific or national trusts, funds, Associations and Institutions and to any other useful objects, purpose, fund, institutions of a public character which in the opinion of the Board of Directors is likely to promote the interests of the business of the company or to further its objects or to increase its repute or popularity among its employees, its customers, or the public or otherwise and /or to any charitable or useful funds whatsoever or for any exhibition.

      15. To provide drainage facilities, lighting, laying of roads, paths and parks etc., in the construction and for housing schemes formulated, propounded, executed or adopted by the company.

      16. To lay or relay-out of any land comprised in the schemes, to distribute or redistribute sites or houses, to close or demolish obstructive buildings or portions of buildings, unfit for human habitation, to demolish obstructive buildings or portions of buildings, the construction and reconstruction of buildings their maintenance and preservation, the construction and alteration of streets and back lanes, the provision of drainage, water supply and lighting of the area included in the schemes; the provision of park, play- grounds and open spaces for the benefit of any area comprised in the schemes or any adjoining area and the enlargement of existing parks, approaches;

      17. The collection of such information, data and statistics as may be necessary for carrying out its objects;

      18. To refer all questions, disputes or differences (whether present or future) arising between the company and any other person whosoever in connection with or in respect of any matter either relating to the business or affairs of the company or other wise to arbitration, either in India or abroad in such manner and upon such terms and conditions as the company and such other person may mutually agree upon and such reference to arbitration may be made in accordance with the provisions of any law in India relating to arbitration or in accordance with any other foreign system of law or in accordance with the rules of any Chamber of Commerce (either Indian or foreign international);

      19. Subject to provisions of the Companies Act 1956 or any other enactment in force, to indemnify and keep indemnified members, officers, directors, agents, employees and servants of the company against proceedings, costs, damages, claims and demands in respect of any thing done or ordered to be done by them for and in the interest of the company and for any loss, damage or misfortune whatever which shall happen in the execution of the duties of their office or in relation thereto.

      20. And generally to do all other acts, matters and things as may appear to be incidental or conducive to the attainment of the above objects or any of them or consequential upon the exercise of its powers or discharge of its duties, and for the general efficiency of its schemes.

      21. any other works as may be decided from time to time

   
   
2. POWER AND DUTIES OF KSPHC's OFFICERS AND EMPOYEES

      KSPHC has formulated 27 Quality System Procedures (QSPs) for adoption in the Corporation. Out of 27 QSPs, 19 QSPs have been issued which provide detailed description of powers and duties of its officers and employees and is currently in vogue. The other QSPs are under formulation and will come into effect from the date to by duly notified later.

3. PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY :

      QSPs issued provide the procedure being adopted in decision making process which includes channels of supervision and accountability. Board of Directors is supreme and any resolution passed in the decision making structure is adhered to by incorporating modifications in respective QSPs.

4. NORMS SET BY KSPHC FOR THE DISCHARGE OF ITS FUNCTIONS

      Efforts are made to deal with the cases as expeditiously as possible in accordance with the rules, regulations and other instructions issued from time to time. Objectives set for the Corporation's continual improvement are also published every year. For the year 2005 the Quality Objectives are set as hereunder :

   QUALITY OBJECTIVES FOR THE YEAR 2005
   Objective	Present level 2004	Target for 2005	Responsibility	Action Planned
   Cost overrun	In 7 % of total projects, cost overrun was more than 15%	In 95% of total projects cost overrun will be limited to less than 15%	SE (DES), EE (Construction)	Personnel responsible for achieving the objective shall prepare the action plan.
   No cost-overrun	70% of total Projects	75% of total Projects	SE (DES), EE (Construction)
   No time-overrun	44% of total projects	50% of total projects	SE (DES), EE (Construction), EE (PM)
   Time overrun	Up to 12 months in 56% of total Projects	Not to exceed 10 months and not more than 50% of total Projects	SE (DES), EE (Construction), EE (PM)
   Payment for all techno- commercially approved suppliers' Running bills.	One month from the date of submission to sub-division	15 days from the date of submission to sub-division	AEE(Constructiion), EE(Construction), CAO
   Payment for all techno- commercially approved suppliers' Final bills.	Six month from the date of submission to sub-division	Three months from the date of submission to sub-division	AEE(Constructiion), EE(Construction), CAO
   Timely update of Project status on web	Uploading time 30 days	To be uploaded withing 15 days.	EE (Construction), EE(PM),AEE(PM)
   Customer satisfaction asessed based on 5 % by random sampling technique	Not available	Shall not be less than 75%	EE (Construction), EE(QC)

   
   
5. RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY KSPHC OR UNDER ITS CONTROL OR USED FOR DISCHARGE OF ITS FUNCTIONS :

   KSPHC discharges its functions in accordance with the rules, regulations, instructions, manuals etc issued by the Government of Karnataka from time to time and Manuals of Karnataka Public Works Department, Karnataka Cadre Service Rules and other relevant Documents after the approval of the Board. A composite manual for the KSPHC called “KSPHC services (conditions of service, cadre and recruitment) regulations 2002” is awaiting approval of the Board and the Govt.

6. STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY KSPHC OR UNDER ITS CONTROL :

   The documents held by KSPHC include relevant files on subjects dealt with in the ambit of activities of KSPHC and service documents of the officials. QSP1 deals with control of documents and QSP2 deals with Control of Records in KSPHC.

7. PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH, OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF KSPHC'S POLICY OR IMPLEMENTATION THEREOF :

   KSPHC's web site www.ksphc.org has facilities and hyperlinks such as “e-point book”, “in confidence” and “feed back” by which general public can communicate their views to KSPHC on any aspect of KSPHC's working and policy implementation.

8. STATEMENT OF THE BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS KSPHC'S PART OR FOR THE PURPOSE OF ITS ADVICE :

          Following is the list of Directors of KSPHC Board

   • R. Sri Kumar, Chairman and Managing Director, KSPHC
   • Prem Shankar Meena, Executive Director, KSPHC
   • S. Ramakrishna, Secretary to Government (P.C.A.S), GOK
   • S. Mariswamy, Additional, DGP & Commissioner, Bangalore Police.
   • N. Achutha Rao, Additional DG (TTM)
   • D. N. Narasimharaju, Secretary, Finance Department (Expenditure), GOK
   • T. Sukumar, Secretary PWD, GOK

   The Board of directors normally meet once every Quarter and the Board meetings are not open to public

9. DIRECTORY OF KSPHC'S OFFICERS AND EMPLOYEES :

   KSPHC's web site www.ksphc.org provides a “contact” list giving all details of its employees.

10. MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN KSPHC'S REGULATION

11. KSPHC's web site www.Ksphc.org provides all information under the hyperlink “Employee List” with regard to employees' salary and other details.

12. BUDGET ALLOCATED TO EACH OF ITS AGENCIES, INCLUDING THE PARTICULARS OF ALL PLANTS, PROPOSED EXPENDITURES AND REPORTS ON DISBURSEMENTS MADE :

13. Based on the work allocated and quantum of work, each division's budget is prepared. Reports of disbursement made are available in WBPMS for ready reference. Also, all annual reports of KSPHC since inception have been made available on its web site www.ksphc.org under the hyperlink “Financials”

14. THE MANNER OF EXECUTIION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF THE BENEFICIARY OF SUCH PROGRAMMES :

15. Not applicable

16. PARTICULARS OF RECEIPTS OF CONCESSIONS, PERMITS OR AUTHORISATIONS GRANTED BY KSPHC :

17. Details of all work contracts awarded by KSPHC are available under the hyperlink “Projects”. The details of the forthcoming contracts are available under the hyperlink “Tenders”.

18. DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY KSPHC, REDUCED IN ELECTRONIC FORM :

19. All details pertaining to all the projects handled by KSPHC are made available in KSPHC's web site www.ksphc.org.

20. THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE.

21. Facilitation centers are to be set up in each district and in the project sites in the form of KIOSKs for general public to access the web site.

22. NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS :

23. The details of the names, designations and other particulars of the Public Information Officers :