Members present :
1. Shri B.S Patil,
Chief Secretary to Government
2. Shri J.P
Saima, Additional Secretary
3. Shri
Adhip Chaudhary, Additional Chief
Secretary, Home & Transport
4. Smt.
Valsala Walsa, Principal Secretary,
DPAR (AR)
5. Shri R.
Srikumar, CMD, Karnataka State Police
Housing Corporation
6. Shri S.T
Ramesh, Additional Director General of
Police
7. Shri
Lalrokhuma Pachuau, IGP and Executive
Director, KSPHC
8. Shri M.N
Reddi, Additional Commissioner of
Police
9. Shri
Rajeev Chawla, Secretary (
e-Governance), DPAR (AR)
10.Shri S.K
Balraman, Deputy Inspector General of
Police, SCRB
Mr Sri Kumar,
Chairman and Managing Director, welcomed all the members and gave a brief presentation about Karnataka State Police Housing Corporation. He explained that the peak of expenditure reached by Karnataka State Police Housing Corporation was Rs. 100cr but same has gone down a little because of less funds flow from various Departments. Works totaling Rs. 550cr are getting completed or already over in last 5 years.
He said the use of e-Governance has brought about a sea-change in the functioning of Karnataka State Police Housing Corporation. He explained that bio metrix attendance monitoring is being done in the Corporation and the same is now being tried for remote locations. He informed the Committee hat he has been able to finalise 3 years’ accounts out of which 2 years were backlog accounts using software tools. Using the website of the Karnataka Police Housing Corporation all the contractors are to compulsorily register and the works are tendered electronically (using e-tendering software designed by the Corporation) in addition to the procedure to be followed as per Karnataka Transparency in Public Procurement Act. The e-tendering process also involves reverse auctioning and has resulted in substantial savings in contacts given by the Corporation. He informed the meeting that the then Chief Vigilance Commissioner Mr N. Vittal has written to the Government of India to consider using web site for tender document publications.
There is a strong monitoring system in place using IT tools. Various monitoring officers can update project–related data on the web site. The contractors are also supposed to upload important information on the project regularly on the web site failing which they are fined heavily. Photographs of the progress of the works are also captured and uploaded on the website for the management to take immediate decisions and to monitor the progress. Much of this data is available to public to bring efficiency and transparency in administration.
Site offices have been built up in remote locations. The CMD was of the view that this infrastructure can be used by the state Government to deliver service to citizens like delivery of records under Bhoomi programme, KSRTC, Railway and Air bookings, commodity prices, weather reports, etc. He requested the state Government to examine whether these facilities can be shared with other Departments.
He also requested that Karnataka Police Housing Corporation may be made a public limited company instead of private company and that capital be fully subscribed from Rs. 12 lakh to Rs. 10 crore. Karnataka Police Housing Corporation should be allowed to take up their projects for monitoring and execution. The Corporation should be allowed to have hire and fire policy.
The Committee appreciated works done by Karnataka Police Housing Corporation and took following decisions:
1. The Secretary (e-Governance) would send a suitable proposal to Finance Department regarding making a suitable amendment to the Karnataka Transparency In Public Procurement Act for enabling e-tendering. For this purpose, Secretary (e-Governance) would study the system evolved by the Government of Andhra Pradesh and Karnataka Police Housing Corporation in detail immediately. Proposal would be sent to Finance Department before end of June 2003.
2. Instruction should be issued by the Government to appoint Karnataka Police Housing Corporation as consultant by Rajeev Gandhi Rural Housing Corporation and Karnataka Land Army Corporation to adopt monitoring system implemented by Karnataka Police Housing Corporation. After its success in these 2 Corporations, Government would then take decision whether KHB can implement similar monitoring system.
3. Karnataka Police Housing Corporation would send a suitable proposal for conversion of Corporation to public limited company. Home Department would submit a cabinet note on the above incorporating Administrative Reforms Commission recommendations in this regard, if any. Cabinet note would be submitted before end of June 2003.
Chief Secretary also wanted that notices for this review meetings should be sent to all the Principal Secretaries and Secretaries so that all those who are interested in attending this weekly meetings can attend and benefit.
Meeting notices to other officers can be sent electronically.
The meeting ended with a vote of thanks to all the members.
Sd/-
Chief Secretary to Government
19th may 2003
